{"id":4241,"date":"2025-08-06T15:07:57","date_gmt":"2025-08-06T22:07:57","guid":{"rendered":"https:\/\/medely.com\/blog\/?p=4241"},"modified":"2025-12-29T13:01:33","modified_gmt":"2025-12-29T21:01:33","slug":"optimize-your-healthcare-scheduling-in-three-steps","status":"publish","type":"post","link":"https:\/\/medely.com\/blog\/optimize-your-healthcare-scheduling-in-three-steps\/","title":{"rendered":"Optimize your healthcare scheduling in three steps\u00a0"},"content":{"rendered":"\n<p>Inefficiencies with scheduling have created more unnecessary administrative burden for facilities. As uncertainty in the healthcare industry grows, staff turnover worsens, patient demand fluctuates, and <a href=\"https:\/\/medely.com\/blog\/why-being-fully-staffed-might-be-costing-you-more-than-you-think\/\" target=\"_blank\" rel=\"noreferrer noopener\">budgets become tighter<\/a>, it\u2019s paramount that facilities optimize healthcare scheduling to create the most cost-effective and efficient solutions.&nbsp;&nbsp;<\/p>\n\n\n\n<p>Implementing strategies to optimize scheduling doesn\u2019t have to be challenging. There are several ways healthcare facilities can streamline their scheduling to achieve better outcomes.&nbsp;<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>Track data and insights to identify trends&nbsp;<\/strong><\/h2>\n\n\n\n<p>The first step to optimize healthcare scheduling is by tracking data and facility trends. All this information can provide key insights for creating staffing structures that are flexible based on seasonality, callouts, and patient demand.&nbsp;<\/p>\n\n\n\n<p>Healthcare is full of constantly changing factors, one of the biggest being patient demand. In traditional staffing models, administrators typically schedule a set number of full-time employees for each day, regardless of what the demand looks like at the moment. This strategy is no longer effective or efficient for the modern workforce. When facilities don\u2019t take into account real-time demand, this can lead to overspending on unnecessary staff or even understaffing during critically busy times.&nbsp;<\/p>\n\n\n\n<p>Alongside patient demand, callouts are also an ever-changing factor that\u2019s important to pay attention to. While facilities can\u2019t perfectly predict when people are going to call out, they can take into account when callouts are more likely to occur. For example, summer tends to be a busier time for vacations, and fall tends to have more callouts due to illness.&nbsp;<\/p>\n\n\n\n<p>Our <a href=\"https:\/\/medely.com\/facilities\/scheduling\" target=\"_blank\" rel=\"noreferrer noopener\">smart scheduling feature<\/a> makes it easy to track key data and pick up on trends to help with labor forecasting. Through past trends and availability, it forecasts when floors might need more staff and optimizes schedules directly in the software so administrators don\u2019t have to do extra work to create a better schedule.<\/p>\n\n\n\n<p>Keeping track of these trends and changes isn\u2019t the only step to optimizing healthcare scheduling, though. After understanding facility trends, it\u2019s important to integrate a more flexible staffing strategy to account for these changes and fluctuations. Having a <a href=\"https:\/\/medely.com\/blog\/maintaining-nursing-quality-standards-with-a-mixed-permanent-and-contingent-workforce\/\" target=\"_blank\" rel=\"noreferrer noopener\">mix of contingent labor<\/a> as well as full-time staff allows room for changes in staff at a moment\u2019s notice. When changes happen in census due to seasonality, callouts, or turnover, facilities are prepared to handle the extra patient load or have the flexibility to rely on only the staff necessary for the floor. This ensures facilities aren\u2019t overspending on staff who aren\u2019t needed while also making sure quality patient care is upheld.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>Rely on a mix of staffing options<\/strong><\/h2>\n\n\n\n<p>Relying on internal teams can often be the most cost-effective way to fill open shifts and ensure timely coverage. But as staff burnout becomes more prevalent, relying too heavily on internal teams can fast-track high turnover rates and cause even more critical staffing gaps.&nbsp;<\/p>\n\n\n\n<p>One of the ways to combat this is through a staffing solution that allows facilities to utilize all staffing options, including internal staff, external vendors, and contingent labor, depending on need and availability. Listening to what facilities needed from a staffing solution, Medely set out to create a better solution for varied staffing needs with our <a href=\"https:\/\/medely.com\/facilities-talent-fusion-total-workforce\" target=\"_blank\" rel=\"noreferrer noopener\">Talent Fusion<\/a> offering.&nbsp;<\/p>\n\n\n\n<p>Talent Fusion provides facilities with the flexibility and backup they need to ensure their shifts are filled in a timely manner and in the most cost-effective way possible. As soon as a need occurs, facilities <a href=\"https:\/\/medely.com\/blog\/posting-101-how-to-optimize-your-medely-shift-posting\/\" target=\"_blank\" rel=\"noreferrer noopener\">post a shift<\/a> through the Medely platform. This will send the shift to the most cost-effective option first, which is typically an internal resource pool. This allows internal staff to pick up extra hours if they want, but if they don\u2019t, they can choose to pass on it. If no internal staff can pick it up, it\u2019ll then be sent out to the appropriate per diem nurses and health professionals via Medely\u2019s Talent Marketplace. If nobody in Medely\u2019s Talent Marketplace can take the shift, it\u2019ll then be sent to external vendors.&nbsp;<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>Automate healthcare scheduling&nbsp;<\/strong><\/h2>\n\n\n\n<p>Even with the incredible technological advancements in healthcare, the administrative side is still tedious and inefficient. A lot of administrators are still relying on pen and paper or ineffective scheduling tools to plan their weeks. As administrators are asked to do more within their allotted work hours, automating scheduling can be a great way to reduce menial tasks.\u00a0Some facilities also incorporate <a href=\"https:\/\/www.keragon.com\/\">workflow automation tools<\/a> like to connect scheduling platforms with other essential systems, helping reduce manual data entry and improve overall coordination between departments.<\/p>\n\n\n\n<p>Medely\u2019s smart scheduling feature matches worker availability with open shifts and takes into account planned time off, callouts, and need. If someone calls out or an open shift appears, the shift will be sent through Medely\u2019s waterfall system to internal staff, Medely\u2019s Talent Marketplace, and external vendors to ensure that it\u2019s filled. It also takes into account clock-in times, breaks, and clock-outs, ensuring everything is stored in one place.&nbsp;<\/p>\n\n\n\n<p>For facilities that utilize Medely\u2019s <a href=\"https:\/\/medely.com\/facilities\/talent-marketplace\" target=\"_blank\" rel=\"noreferrer noopener\">Talent Marketplace<\/a> frequently, they can further optimize and automate their scheduling by creating a go-to list of nurses and health professionals who use Medely. Favorites give administrators reliable professionals they have worked with before and who are already familiar with the facility. This reduces time spent on orientation while offering the consistency of a float pool and the flexibility of contingent labor.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>Optimize healthcare scheduling with Medely\u2019s easy-to-use solution<\/strong><\/h2>\n\n\n\n<p>Optimizing schedules doesn\u2019t have to be complicated. Medely can help ease scheduling conflicts, ensure appropriate staff ratios, and automate tedious manual processes through our technology-based, on-demand staffing solution. Ready to optimize your schedules? Sign up for Medely today!&nbsp;<\/p>\n\n\n\n<div class=\"wp-block-buttons is-content-justification-left is-layout-flex wp-container-core-buttons-is-layout-1 wp-block-buttons-is-layout-flex\">\n<div class=\"wp-block-button\"><a class=\"wp-block-button__link wp-element-button\" href=\"https:\/\/app.medely.com\/sign-up\" target=\"_blank\" rel=\"noreferrer noopener\">Sign up<\/a><\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>Inefficiencies with scheduling have created more unnecessary administrative burden for facilities. As uncertainty in the healthcare industry grows, staff turnover [&hellip;]<\/p>\n","protected":false},"author":13,"featured_media":4242,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"content-type":"","footnotes":""},"categories":[49,11],"tags":[],"class_list":["post-4241","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-hospital-resources","category-medely"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v25.6 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Optimize your healthcare scheduling in three steps\u00a0 | Medely | Build a better workforce. Deliver better care.<\/title>\n<meta name=\"description\" content=\"Optimizing healthcare scheduling doesn&#039;t just save time. 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Deliver better care.\" \/>\n<meta property=\"article:publisher\" content=\"https:\/\/www.facebook.com\/JoinMedely\" \/>\n<meta property=\"article:published_time\" content=\"2025-08-06T22:07:57+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2025-12-29T21:01:33+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/medely.com\/blog\/wp-content\/uploads\/2025\/08\/optimize-your-healthcare-scheduling.png\" \/>\n\t<meta property=\"og:image:width\" content=\"1200\" \/>\n\t<meta property=\"og:image:height\" content=\"627\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/png\" \/>\n<meta name=\"author\" content=\"Abby Huether\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:creator\" content=\"@JoinMedely\" \/>\n<meta name=\"twitter:site\" content=\"@JoinMedely\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Abby Huether\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"5 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\/\/medely.com\/blog\/optimize-your-healthcare-scheduling-in-three-steps\/#article\",\"isPartOf\":{\"@id\":\"https:\/\/medely.com\/blog\/optimize-your-healthcare-scheduling-in-three-steps\/\"},\"author\":{\"name\":\"Abby Huether\",\"@id\":\"https:\/\/medely.com\/blog\/#\/schema\/person\/05efbbe37169e9f37da1fd87aed6f210\"},\"headline\":\"Optimize your healthcare scheduling in three steps\u00a0\",\"datePublished\":\"2025-08-06T22:07:57+00:00\",\"dateModified\":\"2025-12-29T21:01:33+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\/\/medely.com\/blog\/optimize-your-healthcare-scheduling-in-three-steps\/\"},\"wordCount\":958,\"publisher\":{\"@id\":\"https:\/\/medely.com\/blog\/#organization\"},\"image\":{\"@id\":\"https:\/\/medely.com\/blog\/optimize-your-healthcare-scheduling-in-three-steps\/#primaryimage\"},\"thumbnailUrl\":\"https:\/\/medely.com\/blog\/wp-content\/uploads\/2025\/08\/optimize-your-healthcare-scheduling.png\",\"articleSection\":[\"Hospital and Health Systems Resources\",\"Medely\"],\"inLanguage\":\"en-US\"},{\"@type\":\"WebPage\",\"@id\":\"https:\/\/medely.com\/blog\/optimize-your-healthcare-scheduling-in-three-steps\/\",\"url\":\"https:\/\/medely.com\/blog\/optimize-your-healthcare-scheduling-in-three-steps\/\",\"name\":\"Optimize your healthcare scheduling in three steps\u00a0 | Medely | Build a better workforce. 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