{"id":643,"date":"2020-04-07T23:01:02","date_gmt":"2020-04-07T23:01:02","guid":{"rendered":"http:\/\/localhost\/blog\/?p=643"},"modified":"2020-08-04T10:24:32","modified_gmt":"2020-08-04T17:24:32","slug":"section-1135-waiver-flexibilities-maine-coronavirus-disease-2019","status":"publish","type":"post","link":"https:\/\/medely.com\/blog\/section-1135-waiver-flexibilities-maine-coronavirus-disease-2019\/","title":{"rendered":"Section 1135 Waiver Flexibilities &#8211; Maine Coronavirus Disease 2019"},"content":{"rendered":"<p><img decoding=\"async\" class=\"alignnone  wp-image-644\" src=\"http:\/\/localhost\/blog\/wp-content\/uploads\/2020\/04\/1200px-Seal_of_Maine.svg-300x300.png\" alt=\"\" width=\"203\" height=\"203\" srcset=\"https:\/\/medely.com\/blog\/wp-content\/uploads\/2020\/04\/1200px-Seal_of_Maine.svg-300x300.png 300w, https:\/\/medely.com\/blog\/wp-content\/uploads\/2020\/04\/1200px-Seal_of_Maine.svg-1024x1024.png 1024w, https:\/\/medely.com\/blog\/wp-content\/uploads\/2020\/04\/1200px-Seal_of_Maine.svg-150x150.png 150w, https:\/\/medely.com\/blog\/wp-content\/uploads\/2020\/04\/1200px-Seal_of_Maine.svg-768x768.png 768w, https:\/\/medely.com\/blog\/wp-content\/uploads\/2020\/04\/1200px-Seal_of_Maine.svg.png 1200w\" sizes=\"(max-width: 203px) 100vw, 203px\" \/><\/p>\n<p>&nbsp;<\/p>\n<p class=\"text-align-right\">Department of Health &amp; Human Services<br \/>\nCenters for Medicare &amp; Medicaid Services<br \/>\n7500 Security Boulevard, Mail Stop S2-26-12<br \/>\nBaltimore, Maryland 21244-1850<\/p>\n<p class=\"text-align-right\">April 7, 2020<\/p>\n<p>Ms. Michelle Probert<br \/>\nDirector, MaineCare Services<br \/>\nMaine Department of Health and Human Services<br \/>\n11 State House Station<br \/>\nAugusta, Maine 04333-0011<\/p>\n<p>Re: Section 1135 Flexibilities Requested in April 2, 2020 Communication<\/p>\n<p>Dear Ms. Probert:<\/p>\n<p>On March 13, 2020, the President of the United States issued a proclamation that the COVID-19 outbreak in the United States constitutes a national emergency by the authorities vested in him by the Constitution and the laws of the United States, including sections 201 and 301 of the National Emergencies Act (50 U.S.C. 1601 <em>et seq<\/em>.), and consistent with section 1135 of the Social Security Act (Act).\u00a0 On March 13, 2020, pursuant to section 1135(b) of the Act, the Secretary of the United States Department of Health and Human Services invoked his authority to waive or modify certain requirements of titles XVIII, XIX, and XXI of the Act as a result of the consequences of the COVID-19 pandemic, to the extent necessary, as determined by the Centers for Medicare &amp; Medicaid Services (CMS), to ensure that sufficient health care items and services are available to meet the needs of individuals enrolled in the respective programs and to ensure that health care providers that furnish such items and services in good faith, but are unable to comply with one or more of such requirements as a result of the COVID-19 pandemic, may be reimbursed for such items and services and exempted from sanctions for such noncompliance, absent any determination of fraud or abuse. This authority took effect as of 6PM Eastern Standard Time on March 15, 2020, with a retroactive effective date of March 1, 2020.\u00a0 The emergency period will terminate, and section 1135 waivers will no longer be available, upon termination of the public health emergency, including any extensions.<\/p>\n<p>Your communication to CMS on April 2, 2020, detai1ed a number of federal Medicaid, the Children\u2019s Health Insurance Program (CHIP), and Medicare, requirements that pose issues or challenges for the health care delivery system in all counties in Maine and requested a waiver or modification of those requirements. Attached, please find a response to your requests for waivers or modifications, pursuant to section 1135 of the Social Security Act, to address the challenges posed by COVID-19. \u00a0This approval addresses those requests related to Medicaid, Medicare, and CHIP.<\/p>\n<p>To streamline the section 1135 waiver request and approval process, CMS has issued a number of blanket waivers for many Medicare provisions, which primarily affect requirements for individual facilities, such as hospitals, long term care facilities, home health agencies, and so on.\u00a0 Waiver or modification of these provisions does not require individualized approval, and, therefore, these authorities are not addressed in this letter.\u00a0 Please refer to the <a class=\"ext\" title=\"Opens in a new window\" href=\"https:\/\/www.cms.gov\/files\/document\/summary-covid-19-emergency-declaration-waivers.pdf\" target=\"_blank\" rel=\"noopener noreferrer\">current blanket waiver<\/a> issued by CMS.<\/p>\n<p>CMS continues to work on the additional waiver or modification requests that are not currently reflected in the attached approval.\u00a0 For those waiver or modification requests that require approval under authority other than section 1135, such as under applicable regulations, through an amendment to the state plan, or through a section 1115 demonstration, my staff will continue to work with your team to review and make determinations regarding approval as quickly as possible.<\/p>\n<p>Please contact Jackie Glaze, Deputy Director, Medicaid and CHIP Operations Group, at (404) 387-0121 or by email at <a class=\"mailto\" href=\"mailto:Jackie.Glaze@cms.hhs.gov\">Jackie.Glaze@cms.hhs.gov<\/a> if you have any questions or need additional information.\u00a0 We appreciate the efforts of you and your staff in responding to the needs of the residents of the State of Maine and the health care community.<\/p>\n<p>Sincerely,<\/p>\n<p>Calder Lynch<br \/>\nDeputy Administrator and Director<\/p>\n<p class=\"text-align-center\"><strong>STATE OF MAINE<br \/>\nAPPROVAL OF FEDERAL SECTION 1135 WAIVER REQUESTS<\/strong><\/p>\n<p><strong>CMS Response: April 7, 2020<\/strong><\/p>\n<p><strong>Temporarily suspend Medicaid fee-for-service prior authorization requirements.\u00a0 Section 1135(b)(1)(C) allows for a waiver or modification of pre-approval requirements, including prior authorization processes required under the State Plan for particular benefits.<\/strong><\/p>\n<p>Prior authorization and medical necessity processes in fee-for-service delivery systems are established, defined and administered at state\/territory discretion and may vary depending on the benefit. See 42 C.F.R. \u00a7440.230(d). \u00a0The State of Maine may have indicated in its approved state plan specific requirements about prior authorization processes for benefits administered through the fee-for-service delivery system.\u00a0 We interpret prior authorization requirements to be a type of pre-approval requirement for which waiver and modification authority under section 1135(b)(1)(C) of the Act is available.<\/p>\n<p><strong>Extend pre-existing authorizations for which a beneficiary has previously received prior authorization through the end of the public health emergency.<\/strong><\/p>\n<p>If prior authorization processes are outlined in Maine\u2019s state plan for particular benefits, CMS is using the flexibilities afforded under section 1135(b)(1)(C) of the Act that allow for waiver or modification of pre-approval requirements to permit services approved to be provided on or after March 1, 2020, to continue to be provided without a requirement for a new or renewed prior authorization, through the termination of the public health emergency, including any extensions (up to the last day of the emergency period under section 1135(e) of the Act), for beneficiaries with a permanent residence in the geographic area of the public health emergency declared by the Secretary.<\/p>\n<p><strong>Suspend Pre-Admission Screening and Annual Resident Review (PASRR) Level I and Level II Assessments for 30 days<\/strong><\/p>\n<p>Section 1919(e)(7) of the Act allows Level I and Level II assessments to be waived for 30 days. \u00a0All new admissions can be treated like exempted hospital discharges.\u00a0 After 30 days, new admissions with mental illness (MI) or intellectual disability (ID) should receive a Resident\u00a0Review\u00a0as soon as resources become available.<\/p>\n<p>Additionally, please note that per 42 C.F.R. \u00a7483.106(b)(4), new preadmission Level I and Level II screens are not required for residents who are being transferred between nursing facilities (NF). \u00a0If the NF is not certain whether a Level I had been conducted at the resident&#8217;s evacuating facility, a Level I can be conducted by the admitting facility during the first few days of admission as part of intake and transfers with positive Level I screens would require a Resident Review.<\/p>\n<p>The 7-9-day timeframe for Level II completion is an annual average for all preadmission screens, not individual assessments, and only applies to the preadmission screens (42 C.F.R. \u00a7483.112(c)).\u00a0 There is not a set timeframe for when a Resident Review must be completed, but it should be conducted as resources become available.<\/p>\n<p><strong>State Fair Hearing Requests and Appeal Timelines <\/strong><\/p>\n<p>Maine requested flexibility to temporarily delay scheduling of Medicaid fair hearings and issuing fair hearings decisions during the emergency period.\u00a0 CMS approves a waiver under section 1135 that allows enrollees to have more than 90 days, up to an additional 120 days for an eligibility or fee for service appeal to request a fair hearing. \u00a0The timeframes in 42 C.F.R. \u00a7431.221(d) provides that states can choose a reasonable timeframe for individuals to request a fair hearing not to exceed 90 days for eligibility or fee-for-service issues.<\/p>\n<p><strong>Provider Enrollment\u00a0 <\/strong><\/p>\n<p>Maine currently has the authority to rely upon provider screening that is performed by other State Medicaid Agencies (SMAs) and\/or Medicare. \u00a0As a result, Maine is authorized to provisionally, temporarily enroll providers who are enrolled with another SMA or Medicare for the duration of the public health emergency.<\/p>\n<p>Under current CMS policy, as explained in the <a title=\"mpec-7242018.pdf\" href=\"https:\/\/www.medicaid.gov\/sites\/default\/files\/2019-12\/mpec-7242018.pdf\" data-entity-substitution=\"file\" data-entity-type=\"file\" data-entity-uuid=\"48592f8e-f733-4f7f-a99b-7c29210970a8\">Medicaid Provider Enrollment Compendium<\/a> (PDF, 586.81 KB) (7\/24\/18), at pg. 42, Maine may reimburse otherwise payable claims from out-of-state providers not enrolled in Maine Medicaid program if the following criteria are met:<\/p>\n<ol>\n<li>The item or service is furnished by an institutional provider, individual practitioner, or pharmacy at an out-of-state\/territory practice location\u2013 i.e., located outside the geographical boundaries of the reimbursing state\/territory\u2019s Medicaid plan,<\/li>\n<li>The National Provider Identifier (NPI) of the furnishing provider is represented on the claim,<\/li>\n<li>The furnishing provider is enrolled and in an \u201capproved\u201d status in Medicare or in another state\/territory\u2019s Medicaid plan,<\/li>\n<li>The claim represents services furnished, and;<\/li>\n<li>The claim represents either:\n<ol start=\"1\" type=\"a\">\n<li>A single instance of care furnished over a 180-day period, or<\/li>\n<li>Multiple instances of care furnished to a single participant, over a 180-day period<\/li>\n<\/ol>\n<\/li>\n<\/ol>\n<p>For claims for services provided to Medicaid participants enrolled with Maine\u2019s Medicaid program, CMS will waive the fifth criterion listed above under section 1135(b)(1) of the Act. \u00a0Therefore, for the duration of the public health emergency, Maine may reimburse out-of-state providers for multiple instances of care to multiple participants, so long as the other criteria listed above are met.<\/p>\n<p>If a certified provider is enrolled in Medicare or with a state Medicaid program other than<\/p>\n<p>Maine, Maine may provisionally, temporarily enroll the out-of-state provider for the duration of the public health emergency in order to accommodate participants who were displaced by the emergency.<\/p>\n<p>With respect to providers not already enrolled with another SMA or Medicare, CMS will waive the following screening requirements under 1135(b)(1) and (b)(2) of the Act, so the state may provisionally, temporarily enroll the providers for the duration of the public health emergency:<\/p>\n<ol>\n<li>Payment of the application fee &#8211; 42 C.F.R. \u00a7455.460<\/li>\n<li>Criminal background checks associated with Fingerprint-based Criminal Background Checks &#8211; 42 C.F.R. \u00a7455.434<\/li>\n<li>Site visits &#8211; 42 C.F.R. \u00a7455.432<\/li>\n<li>In-state\/territory licensure requirements &#8211; 42 C.F.R. \u00a7455.412<\/li>\n<\/ol>\n<p>CMS is granting this waiver authority to allow Maine to enroll providers who are not currently enrolled with another SMA or Medicare so long as the state meets the following minimum requirements:<\/p>\n<ol>\n<li>Must collect minimum data requirements in order to file and process claims, including, but not limited to NPI.<\/li>\n<li>Must collect Social Security Number, Employer Identification Number, and Taxpayer Identification Number (SSN\/EIN\/TIN), as applicable, in order to perform the following screening requirements:\n<ol start=\"1\" type=\"a\">\n<li>OIG exclusion list<\/li>\n<li>State licensure \u2013 provider must be licensed, and legally authorized to practice or deliver the services for which they file claims, in at least one state\/territory<\/li>\n<\/ol>\n<\/li>\n<li>Maine must also:\n<ol start=\"1\" type=\"a\">\n<li>Issue no new temporary provisional enrollments after the date that the emergency designation is lifted,<\/li>\n<li>Cease payment to providers who are temporarily enrolled within six months from the termination of the public health emergency, including any extensions, unless a provider has submitted an application that meets all requirements for Medicaid participation and that application was subsequently reviewed and approved by Maine before the end of the six month period after the termination of the public health emergency, including any extensions, and<\/li>\n<li>Allow a retroactive effective date for provisional temporary enrollments that is no earlier than March 1, 2020.<\/li>\n<\/ol>\n<\/li>\n<\/ol>\n<p>Under section 1135(b)(1)(B), CMS is also approving Maine\u2019s request to temporarily cease revalidation of providers who are located in Maine or are otherwise directly impacted by the emergency.<\/p>\n<p>These provider enrollment emergency relief efforts also apply to the Children\u2019s Health Insurance Program (CHIP) to the extent applicable.<\/p>\n<p><strong>Provision of Services in <\/strong><strong>Alternative Settings<\/strong><\/p>\n<p>CMS approves a waiver under section 1135(b)(1) of the Act to allow facilities, including NFs, intermediate care facilities for individuals with intellectual and developmental disabilities (ICF\/IDDs), psychiatric residential treatment facilities (PRTFs), and hospital NFs, to be fully reimbursed for services rendered to an unlicensed facility (during an emergency evacuation or due to other need to relocate residents where the placing facility continues to render services) provided that the State makes a reasonable assessment that the facility meets minimum standards, consistent with reasonable expectations in the context of the current public health emergency, to ensure the health, safety and comfort of beneficiaries and staff. \u00a0The placing facility would be responsible for determining how to reimburse the unlicensed facility. \u00a0This arrangement would only be effective for the duration of the section 1135 waiver.<\/p>\n<p><strong>State Plan Amendment Flexibilities: Submission Deadline, Public Notice, and Tribal Consultation<\/strong><\/p>\n<p>The State of Maine also requested a modification of the requirement to submit SPAs related to the COVID-19 emergency by March 31, 2020, to obtain a SPA effective date during the first calendar quarter of 2020, pursuant to 42 C.F.R. \u00a7430.20.\u00a0 CMS is approving this request pursuant to section 1135(b)(5) of the Act.\u00a0 This approval applies only with respect to SPAs that provide or increase beneficiary access to items and services related to COVID-19 (such as cost sharing waivers, payment rate increases, or amendments to alternative benefit plans (ABPs) to add services or providers) and that would not restrict or limit payment or services or otherwise burden beneficiaries and providers, and that are temporary, with a specified sunset date that is not later than the last day of the declared COVID-19 emergency (or any extension thereof).<\/p>\n<p>The State of Maine also requested a waiver of public notice requirements applicable to the state plan amendment (SPA) submission process.\u00a0 Public notice for SPAs is required under 42 C.F.R \u00a7447.205 for changes in statewide methods and standards for setting Medicaid payment rates, 42 C.F.R. \u00a7447.57 for changes to premiums and cost sharing, and 42 C.F.R. \u00a7440.386 for changes to ABPs.\u00a0 These requirements help to ensure that the affected public has reasonable opportunity to comment on these SPAs.<\/p>\n<p>CMS recognizes that during this public health emergency, Maine must act expeditiously to protect and serve the general public.\u00a0 Therefore, under section 1135(b)(1)(C) and 1135(b)(5) as of the Act, CMS is approving the state\u2019s request to waive or modify the notice requirements applicable to SPA submissions.\u00a0 This approval applies only with respect to SPAs that provide or increase beneficiary access to items and services related to COVID-19 (such as cost sharing waivers, payment rate increases, or amendments to ABPs to add services or providers) and that would not restrict or limit payment or services or otherwise burden beneficiaries and providers, and that are temporary, with a specified sunset date that is not later than the last day of the declared COVID-19 emergency (or any extension thereof).\u00a0 Even though CMS is approving this waiver, we encourage the state to make all relevant information available to the public so they are aware of the changes.<\/p>\n<p>Under section 1135(b)(5) of the Act, CMS is also approving the State of Maine\u2019s request for flexibility to modify the timeframes associated with tribal consultation required under section 1902(a)(73) of the Act, including shortening the number of days before submission or conducting consultation after submission of the SPA.\u00a0 Again, this approval applies only with respect to SPAs that provide or increase beneficiary access to items and services related to COVID-19 (such as cost sharing waivers, payment rate increases, or amendments to ABPs to add services or providers) and that would not restrict or limit payment or services or otherwise burden beneficiaries and providers, and that are temporary, with a specified sunset date that is not later than the last day of the declared COVID-19 emergency (or any extension thereof).<\/p>\n<p><strong>Duration of Approved Waivers<\/strong><\/p>\n<p>Unless otherwise specified above, the section 1135 waivers described herein are effective March 1, 2020 and will terminate upon termination of the public health emergency, including any extensions.\u00a0 In no case will any of these waivers extend past the last day of the public health emergency (or any extension thereof).<\/p>\n","protected":false},"excerpt":{"rendered":"<p>&nbsp; Department of Health &amp; Human Services Centers for Medicare &amp; Medicaid Services 7500 Security Boulevard, Mail Stop S2-26-12 Baltimore, [&hellip;]<\/p>\n","protected":false},"author":3,"featured_media":644,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"content-type":"","footnotes":""},"categories":[11,8,4,2,3],"tags":[],"class_list":["post-643","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-medely","category-nurse-staffing","category-nursing","category-nursing-guide","category-travel-nursing"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v25.6 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ 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