As a healthcare professional, providing consistent and reliable care for your patients is one of your top priorities. And as an administrator, nurse manager, or other professional wrangling your facility’s schedule, a big part of reliable care is having the nurses and allied pros you need every shift. Here at Medely we work with thousands of professionals and facilities every day from coast-to-coast. And we’re proud to boast a 90% fill rate or higher in almost all of our active markets. This experience helps us to see what works and what doesn’t work for our facilities. We’ve taken that experience and distilled it down to a few simple tricks and tips. Using these when posting a job or assignment will help you to maximize your job fill rate.
How to Maximize Your Job Post Fill Rate:
Select all positions and specialties needed for the shift.
List the cases or surgeries the Medely professional will assist in.
Note what type of EHR system you’re using.
Detail any preferred experience.
Indicate if you provide scrubs or other gear.
List the make and model of specialized equipment to be used by the pro.
Provide your pro-to-patient ratio, if available.
State any flexibility in start time or scheduling
Hype your facility.
Let’s take a look at each one of these ways to maximize your job fill rate a little more closely.
1. Select all positions and specialties needed for the shift.
In order for your job to be sent to the right candidates, select all roles you need them to fill. Choosing just one and putting the rest in the details section may lead to unqualified pros receiving the notification for the role.
For example; If you need a Pre-Op & PACU nurse, select both when posting the job. Merely posting for PACU and mentioning Pre-Op in the details will mean all PACU RNs receive the notification.
2. List the cases or surgeries the Medely professional will assist in.
Each specialty covers a lot of ground, and simply listing all the specialties your facility can cover may be overwhelming. It’s better to list the specific types of cases a pro will work for that shift. This will better prepare them to walk into your facility, and give them the confidence to hit that book button. If there’s some flexibility in the types of cases they could work on, include that as well.
3. Note what type of EHR system you’re using.
There are nearly as many EHR systems as there are nurses and some are a bit tricky to get up-to-speed on. Listing which EHR system you use (and if you’re willing to train a pro) ensures they know what’s in store. It may also help attract someone who already has experience on the system. Not using an EHR? Then note that you’re using paper charting for all the same reasons.
4. Detail any preferred experience.
If one of your experience qualifications isn’t strictly necessary, list that experience as preferred. This will open your posting up to more professionals on our platform. It’s also just as important to list any mandatory experience as well.
5. Indicate if you provide scrubs or other gear.
One of the biggest questions we get from pros is whether or not specific equipment is provided. Scrubs for surgical positions and PPE for COVID-care related positions are the two big ones. Again, this falls under peace of mind for the pro. With this info, they can book with confidence that they can show up the next morning, ready to work.
6. List the make and model of specialized equipment to be used by the pro.
Foreknowledge breeds confidence. This is especially true for Rad Techs and Sonographers. Knowing what equipment they’ll need to run will enable them to do their best work.
7. Provide your pro-to-patient ratio, if available.
For our LVNs, CNAs, or any pro at a skilled nursing facility, this question is often top-of-mind. Making sure they can provide the best possible care is as important to our pros as it is to you. And knowing this ratio can help set their mind at ease regarding working in your facility.
8. State any flexibility in start time or scheduling.
If you’re having trouble filling roles, being flexible with scheduling can be incredibly important. This is especially true for any jobs you post with less than 24 hours notice. Flexibility helps pros who didn’t expect to work in your facility tomorrow make the shift work with their schedule.
9. Hype your facility.
Use the details section to list anything that differentiates your facility. It’s the little things that motivate people sometimes. Like greeting new pros at the start of the day, providing them with lunch, or validating their parking. In fact, these things might just motivate a pro to book a shift with you versus a shift somewhere else.
Maximizing your job fill rate comes down to communication
If there’s one thread that runs through our suggestions it’s that providing relevant information helps boost your fill rate. Nurses and allied pros want to know that they can make a difference. They want to know that working at your facility will be a good experience. Making sure your posts are chock full of details gives pros the confidence that they’ll be a good fit with your team.
Still not getting a higher fill rate after you’ve tried these tips? We’re here to make sure you’re finding the pros you need, so please reach out to your account manager with any questions or concerns you may still have.